Managing Tags for Commercial Admins

Managing Tags for Commercial Admins

Tags allow admins at your property to organize your residents by commonalities such as elevator banks, pet owners, floors, tiers etc. Once a tag has been created, they can be used to customize the audience for any management updates, events, forms, or polls. In this article, you will learn:

1. Creating a New Tag
   
2. Assigning a Tag to a New Resident
   
3. Assigning a Tag to an Existing Resident
   
4. Assigning a Tag to a Unit
   
5. Utilizing Tags

Creating a New Tag

Step 1

From the Admin Portal, select Operations located in the left menu. Select Occupant Management, then select Tags.

Step 2

All previously created tags will be viewable from this screen. Select Add tag from the upper right corner.

Step 3

Enter the name of the tag you would like to create and select Submit. Once the tag is created you will need to assign it to an Occupant or Tenant.

Assigning a Tag to New Occupants

Step 1

From the Admin Portal, select Operations located in the left menu. Select Occupant Management and below select Occupants.

Step 2

Select Add Occupant in the upper right corner.

Step 3

It will ask you to add the Occupant's name, email, phone number, and allow you to assign a tag to the Occupant. 

Step 4

A drop-down box will appear with the names of the previously created tags. Select the tag(s) you would like to assign and select Submit. You can apply as many tags to Occupants as you would like.

Assigning a Tag to an Existing Occupant

Step 1

Upon logging into the Admin Portal, select Operations followed by Occupant Management from the left side menu.

 

Step 2

Select the white box next to the name(s) of all the Occupant(s) you wish to assign a tag or group of tags to. 

Step 3
Select Assign Tags in the Select Action drop-down box, located at the top of the Occupant report.  Then select the tag(s) you would like to assign and select Submit.

Assigning a Tag to a New Tenant

You may want to assign static tags to an entire Tenant space. These tags will apply to all Occupants associated with that Tenant space.

Step 1

From the Admin Portal, select Operations located in the left side menu. Select Occupant Management and below select Tenants.

Step 2

Select Add Tenant from the top right corner.

Step 3

After completing information about the Tenant, select Tags. A new drop-down box will appear with the names of the previously created tags. Select the tag(s) you would like to assign and select Submit.

You can apply as many tags to a Tenant as you would like. 

Assigning a Tag to an Existing Tenant

You may want to assign static tags to an entire Tenant space. These tags will apply to all Occupants associated with that Tenant space.

Step 1

From the Admin Portal, select Operations located in the left menu. Select Occupant Management and below select Tenants.

Step 2

Select the white box next to the name(s) of the Tenant(s) you wish to assign a tag or group of tags to. 

Step 3
Select Assign Tags in the select action drop-down box, located at the top of the Occupant list. 

Step 4

Select the tag(s) you would like to assign and select Submit.

You can add as many tags to a Tenant as you would like. 

Utilizing Tags

Once a tag has been created, you can use tags to send management updates, events, polls, and forms to your tagged Occupants or Tenant spaces. Select each title to view the detailed guide on this topic.

1. Management Updates- Send custom management updates to individuals with selected tag(s).
1. When creating a management update, de-select Allow Everyone to See Management Update and select Tags. Then select the tag(s) you wish to send the management update. If you also choose to send this management update as an email to Occupants or Tenants, this will send an email to only those Occupants or Tenants with the selected tag. 
2. Events- Create a private event for individuals with the selected tag(s).
1. When creating an invite for a tagged group of Occupants or Tenants select Allow Everyone to See Event and select Tags. Then select the tag(s) you wish to send the event invite. 
   
3. Polls- Send polls to Occupants or Tenants with the selected tag(s).
   
1. When creating the poll, de-select Allow Everyone to See Poll, and select Tags. Then select the the tag(s) you wish to send the poll. 
   
4. Forms- Send forms to Occupants or Tenants with the selected tag(s). 
   
1. When creating a form, select Occupant under respondents and select the tag(s) you wish to send the form. 
   

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